100-Year Anniversary Celebration Under the Ancient Olive Trees
Incentive trips Meetings & Full-scale conferences Cyprus 100+ people 4 days
Brief
Sector
Life Sciences & Health Care
Destination
Paphos, Cyprus
Participants
100 people
Length
4 days, 3 nights
Season
May
Budget
~ € 1600 / person
A returning and esteemed client was looking for a versatile solution for their annual conference of 100 people, both in terms of venue and design. When choosing a venue, a key consideration was to go to countries represented by the international team, so our options were limited even within Europe. The premium venue had to meet the requirements of a professional programme, offer exciting leisure activities, have single rooms for almost 100 people, and host a grand anniversary gala dinner.
As part of the organization, our client entrusted our team with the thematic branding of the event as well as the production of digital and print materials, photography and video production, and the design and implementation of a decoration concept that matched the theme.
Solution
The event took place in a stunning resort complex located in one of the most beautiful parts of Cyprus. In addition to the annual conference, the gathering celebrated the 100th anniversary of the company, for which we created a comprehensive visual identity visible throughout the event. The highlight was a collaborative group painting session led by a local artist, where participants painted the company’s milestones and most iconic figures on canvas. The session proved so successful that we later digitized the artworks and published them in an internal commemorative book.
Destination
Among the countries we were able to choose from, we chose the Greek part of Cyprus, where we found the perfect partner in a resort that provided an idyllic setting for both the professional programmes and the relaxation afterward. Our conference participants came from seven countries with different flights and landed in airports, so coordinating the transfers was a challenge.
Accommodation & Event venue
In addition to the accommodation, the complexity of the resort we chose allowed us to host all the programmes throughout the event, including catering, so we could taste the flavours of different restaurants each time without having to travel long distances.
Incentive programs
In parallel with the conference, we organised incentive programmes for a small group of people during the day. One day they explored the coast by boat and the next day they drove off-road vehicles to the hidden places on the island. The afternoons were spent together, with yoga, e-biking, tennis, beach volleyball, snorkeling, and even swimming with turtles for the lucky ones.
Design
As we were celebrating an anniversary this year in addition to the annual meeting, a strong emphasis was placed on the identity of the event. The basic concept of heritage and the future was present throughout the event, even in the pre-communication. From the digital invitation to the on-site brand materials, the conference stage set-up and the presentations themselves were designed in this spirit.
Thematic events
The evening programmes and dinners can even be considered events in their own, as they were organised within the framework and spirit of the conference theme, including the decorations and even the choice of music. The gala dinner was complemented by live music, a quiz, and an awards ceremony, all set against the beautiful backdrop of the Mediterranean Sea, while guests enjoyed the flavours of Cyprus under ancient olive trees, just a stone’s throw from the sea. In addition to the decoration, the awards presented also reflect the heritage of the place.
Follow-up communication
After the execution, we consider the after-communication equally important, so the client received professional photos and an after-movie. On-site, the photos taken during the previous days could be enjoyed on a projector during the closing gala dinner to relive the moments shared.
Contact us
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